CITY OF FORT OGLETHORPE

= &nb= sp; = &nb= sp; CITY OF FORT OGLETHORPE

= = &nb= sp; = CITY COUNCIL MEETING MINUTES

= &nb= sp; = &nb= sp; Monday, April 25, 2011

= = &nb= sp; = = = 6:30 PM

= = ***** An audio, video and DVD= of this meeting are on file at Fort Oglethorpe City Hall *****

I. = CALL TO ORDER:

          Mayor Lynn Long called the City Council Meeting to order at 6:30 PM on Monday, April 25,

<= span style=3D'font-size:11.0pt;mso-bidi-font-size:12.0pt'>        = 2011.   The following members   were   present:     Councilman/Mayor =   Pro Tem Louis Hamm,

<= span style=3D'font-size:11.0pt;mso-bidi-font-size:12.0pt'>        = Councilman Johnnie   “Red”   Smith,   Councilman   Charles Sharrock,   Councilman   Earl   Gray,

<= span style=3D'font-size:11.0pt;mso-bidi-font-size:12.0pt'>        = Councilman Eddie Stinnett,   City   Manager, Ron Goulart   and   City Attorney, Robert   Stultz.

        =

II.      INVOCATION:

     &nbs= p;    Councilman/Mayor Pro Tem Louis Hamm gave   the invocation   and   lead   the Pledge   of

        = Allegiance. =

=

III.   READING OF THE MINUTES OF PREVIOUS COUNCIL MEETING:

=          Minutes of the Regular Meeting held April 11, 2011

=         = Minutes of the Special Called Meeting April 19, 2011

=           Minutes (Amended) of the Regular Meeting held March 14, 2011

=

=         = Mayor Lynn Long called for a motion to discuss/approve the Minutes of the Regular Meeting

=         = held April 11, 2011.

=

=         = Councilman Johnnie “Red” Smith made the motion to waive the oral reading of the Minutes

=         = of the Regular Meeting held April 11, 2011 and approv= e as presented.     Councilman/Mayor

=         = Pro Tem Louis Hamm seconded the motion.

=

=         = There was no disucssion.

=

=         = Mayor Lynn Long called for a vote to a= pprove the Minutes of the Regular Meeting held April

=         = 11, 2011.     <= /span>Roll call vote was as follows:   Councilman/Mayor Pro Tem Louis Hamm voted

=         = “yes,”   Councilman   Eddie Stinnett voted   “yes,”   Councilman   Earl   Gray voted   “yes,”

=         = Councilman Charles Sharrock voted “yes” and Councilman Johnnie “Red” Smith voted “yes.”

=         = Motion carried to approve. <= o:p>

=

=         = Mayor Lynn Long called for a motion to discuss/approve the Minutes of   the Special Called

=         = Meeting held April 19, 2011.

=

=         = Councilman Johnnie “Red” Smith made the motion to waive the oral reading of the Minutes

=         = of the Regular Meeting held April 19, 2011 and approv= e as presented.     Councilman/Mayor

=         = Pro Tem Louis Hamm seconded the motion.

=

=         = There was no discussion.

=

=         = Mayor Lynn Long called for a vote to approve the Minutes of   the Special Called Meeting

=         = held April 19, 2011.   Roll call vote= was as follows:   Council= man/Mayor Pro Tem Louis Hamm <= /o:p>

=         = voted “yes,”= ; Councilman Eddie Stinnett voted   “yes,” Councilman   Earl   Gray   voted   “yes,”

=         = Councilman Charles Sharrock voted “yes” and Councilman Johnnie “Red” Smith voted “yes.”

=         = Motion carried to approve. <= o:p>

=

=         = Mayor Lynn Long called for a motion to discuss/approve the Amended Minutes of the March

= CITY COUNCIL MEETING MINUTES

= Monday, April 25, 2011

= Page 2

=

=         = 14, 2011 Meeting.

=

=         = Councilman Earl Gray made the motion to discuss/approve the Amended Minute= s of the March

=         = 14, 2011 Meeting.    Councilman Eddie Stinnett seconded the motion.

=

=         = City   Manager Ron Goulart noted the correction that had been made on Page 11, Item 4,

=         = Paragraphs 2, 3 and 5 should read “…approval for $5,535.21…” instead of “…approval for

=         = $,535.21…”

=

=           There was no discussion.=

=

=           Mayor Lynn Long called for a vote to   approve the Amended Minutes of the March 14,

=         = 2011 Meeting with the following correction: Page 11, Item 4, Paragraphs 2, 3 and 5 should read

=         = “…approval for $5,535.21…” instead of “…approval for $,535.21…”    Roll call vote was as

=            follows:   Councilman/May= or Pro Tem Louis Hamm voted “yes,̶= 1; Councilman Eddie Stinnett

=         = voted   “yes,” Councilman   Earl   Gray   voted   “yes,”   Councilman Charles Sharrock voted

=         = “yes” and Councilman Johnnie “Red” Smith voted “yes.”=    Motion carried to approve.

=

= IV.   COMMUNICATIONS FROM THE MAYOR:

=           Life Cancer Awareness Week Proclama= tion

=         = Sandy Matheson, American Cancer Society

=

=         = Sandy Matheson’s husband thanked the Mayor and Council on behalf of the American Cancer

=         = Society for the Proclamation d= eclaring Life Cancer Awareness Week and i= nvited everyone to the

=         = Relay for Life at Lakeview Fort Oglethorpe High School.

=       =

V.      HISTORIC PRESERVATION COMMISSION: <= o:p>

         1.   Historic Snippet – Ger= ry Gepken

        =

        = Ms. Gerry Depken,   Historic Preservation Commission, came forward to give a “Snippet”

        = on Patrick Cleburn w= ho was born in Ireland, migrated to = America after serving in the British

        = Army and who Cleburn Street in the City is named after. <= /span>

        =

VI.   ANNEXATION:=

        = None

VII. ZONING:

          1.   Second Reading

        =         Ordinance No. 2011-16 (Rezone)

        =         Owner: Bapashree, LLC

        =         MAP/Parcel: 0003C03100= 2

        =         Current Zoning C-2, Proposed Zoning C-2 Special Exception (h)

          Mayor Lynn Long called for the Second Reading of Ordinance No. 2011-16, Request from

        = Bapashree, LLC to have the property known as:   MAP/Parcel: 0003C031002 rezoned from the

        = current zoning of C-2 to a proposed zoning of C-2 Special Exception = (h).

               =

        = City Manager Ron Goulart read the Second Reading of Ordinance No. 2011-16, Request f= rom

        = Bapashree, LLC to have the property known as:   MAP/Parcel: 0003C031002 rezoned from the =

        = current zoning of C-2 to a proposed zoning of C-2 Special Exception = (h).         =

CITY COUNCIL MEETING MINUTES

Monday, April 25, 2011

Page 3

        = 2.   Second Reading

        =         Ordinance No. 2011-15 (Rezone)

        =         Owner: Lakeshore Cove, Phase IV, LLC=

             =    MAP/Parcel:   0013A002 (Lakeshore Cove Pha= se IV)

        =         Current Zoning R-3, Proposed Zoning PM

        = Mayor Lynn Long called for the Second Reading of Ordinance No. 2011-15, Request from

        = Lakeshore Cove, Phase = IV, LLC to have the property known as: 0013A002 (Lakeshore Cove

        = Phase IV) rezoned from the current zoning of R-3 to a proposed zonin= g of PM.

          City Manager Ron Goulart read the Second Reading of Ordinance No. 2011-15, Request from=

        = Lakeshore Cove, Phase IV, LLC to have the property known as:   0013A002 (Lakeshore Cove =

        = Phase IV) rezoned from the current zoning of R-3 to a proposed zonin= g of PM.

        =

VIII. MISCELLANEOUS ORDINANCES:

          1.   Third and Final Reading

        =        Ordinance No. 2011-14<= o:p>

        =         City of Fort Oglethorpe Soil Ero= sion and Sedimentation Control Ordinance

        = Mayor Lynn Long called for the Third and Final Rea= ding of Ordinance No. 2011-14,   City of
        = Fort Ogleth= orpe Soil Erosion and Sedimentation Control Ordinance.

        = City Manager Ron Goulart read the Third and Final Reading of Ordinance No. 2011-14,

        = City of Fort Oglethorpe Soil Erosion and Sedime= ntation Control Ordinance.

        = Mayor Lynn Long called for a   motion to discuss/approve the Third and Final Reading of=

        = Ordinance No.   2011-14,   City of Fort Oglethorpe Soil Erosion and Sedimentation Control

        = Ordinance.

        = Councilman Johnnie “Red” Smith made the motion to discuss/approve the Third and Final

        = Reading of Ordinance No. 2011-14, &n= bsp; City of Fort   Oglethorpe Soil Erosion and Sedimentation

         Control Ordinance.    Councilman Charles Sharrock seconded the motion.

        = There was no discussion.

        = Mayor Lynn Long called = for a vote to approve Ordinance No. 2011-14, City of Fort Oglethorpe

        = Soil   Erosion   and   Sedimentation   Control    Ordinance.       Roll   call   vote   was   as follows:

        = Councilman/Mayor Pro Tem Louis Hamm voted “yes,” Councilman Johnnie “Red” Smith

        = voted “yes,” Councilman Eddie Stinnett voted “yes,”   Councilman Earl Gray voted “yes” and <= /span>

          Councilman Charles Sharrock= voted “yes”      Motion carried to approve. =

IX.     RESOLUTIONS:<= /p>
         None=

        =                 =

X .     UNFINISHED BUSINESS:

         None

XI.    NEW BUSINESS:=

          1.   Apppoint Mayor Pro Tem ̵= 1; City Charter Section 2.33 (Councilman Stinnett)

CITY COUNCIL MEETING MINUTES

Monday, April 25, 2011

Page 4

        = Councilman Eddie Stinnett made the motion to discuss appointm= ent of&nbs= p; Mayor Pro Tem as

          specified in the City Charter Section 2.33.     Councilman Earl Gray seconded the motion.

        = Councilman Eddie Stinnett noted that according to City Charter Section 2.33, each year in

        = January the Council shall elec= t a councilmember to serve as Mayor Pro Tem and since they ha= ve

          not done so he is recommendin= g they proceed to do so.    He made the motion to nominate current

        = Councilman/Mayor   Pro   Tem Louis Hamm as Mayor Pro Tem.     Councilman   Johnnie

        = “Red” Smit= h seconded the motion.

        = There was no discussion.

        = Mayor Lynn Long called for a vote to approve appointing Councilman/Mayor Pro Tem Louis

        = Hamm as Mayor Pro Tem.    <= /span>Roll call vote was as follows:    Councilman Eddie Stinnett voted

         “yes,” Councilman Earl Gray voted “yes,”   Councilman Johnnie “Red” Smith v= oted “yes” and <= /b>

        = Councilman Charles Sharrock voted “yes.”     &nbs= p; Motion carried.

        = 2.   Invoice for f= uel tank cleaning

        = City Manager Ron Goulart noted there has been = issues with the fuel tank resevoir having some

        = contamination and they had Estes Equipment Company, Inc. clean the tanks, circulate and= clean

        = the fuel, install filte= rs and etc. and he is asking approval for the invoice to be paid in the amount of

        = $3,995.50.     He also noted they were switchin= g to an ethanol fuel product because of <= /span>availability.

        = Mayor Lynn Long called   for   a   motion to discuss/approve paying the invoice from Estes

         Equipment Company, Inc. in the = amount of $3,995.50.

          Councilm= an/Mayor Pro Tem Louis Hamm made the = ;motion to discuss/approve paying the

        = invoice from Estes Equipment Company, Inc. in the amount of $3,995.50.   Councilman Eddie <= /b>

        = Stinnett seconded the motion.

          Councilm= an Johnnie “Red” Smith questioned as to whether or not the cars could handle an

        = ethanol fuel product.

         City Manager Ron Goulart noted it would be 10% ethanol fuel.

          There was no further discussi= on.

          Mayor Lynn Long called&n= bsp; for a vote to approve paying the invoice from Estes Equipment

          Company, Inc. in the amount of $3,995.50.   Roll call vote was as follows:   Councilman/Mayor

        = Pro Tem Louis Hamm voted “yes,” Councilman Eddie Stinnett = ;voted “yes,”   Councilman

        = Johnnie “RedR= 21; Smith voted&nb= sp; “yes,” Councilman Earl Gray voted “yes” and = ;Councilman

        = Charles Sharrock = voted “yes.̶= 1;    Motion carried.

          3.   Approve property for surplus=

        = City Manager Ron Goulart noted he is asking the= Council to declare two (2) trailers the= Police

          Department confiscated as surplus property to be placed on Govdeals.com for sale.

          Mayor Lynn Long called for a&nb= sp; motion to discuss/approve declaring two (2) confiscated trailers

        = as surplus property to be placed on Govdeals.= com for sale.

CITY COUNCIL MEETING MINUTES

Monday, April 25, 2011

Page 5

        = Councilman Eddie Stinnett made the motion to discuss/approve declaring two (2) confiscated

        = trailers as surplus property to be placed on Govdeals.com for sale. Council= man Charles Sharrock

        = seconded the motion.<= /p>


        = There was no disucssion.

        = Mayor Lynn Long called for a vote to approve declaring two (2) confiscated trailers as surplus

        = property to be placed on Govdeals.com for sale. Roll call vote was as follows:   Councilman/

        = Mayor Pro   Tem   Louis   Hamm voted   “yes,” = ;Councilman   Eddie Stinnett voted “yes,”

        = Councilman   Johnnie   “Red”   Smith voted “yes,” = ;Councilman Earl Gray voted “yes̶= 1; and

        = Councilman Charles Sha= rrock voted “yes.”    Motion carried.

        = 4.   Old Post Water Rehab Change Order

         City Manager Ron Goulart noted that when they started this proj= ect they were not for certain

        = where a lot of water lines were located and as a result they incurred additional cost such as

        = placement of some meters, additional piping, additional paving, and etc.   He is asking for approval

          of a change order in the amou= nt of $120,931.76.

        = Utilities Director Phil Parker came forward to note paving was a lot of the additional expense

        = along with part of the main being on the opposite side of the road and by shifing it around they

        = avoided utility poles, storm drains and private properties.   He also noted the additional piping an= d

        = valves for service lines was another reason for the additional expenses.=

        = Mayor Lynn Long called for a motion to discuss/approve the Old Post Water Rehab Change

        = Order for $120,931.76.

        = Councilman Eddie Stinnet made the motion to discuss/approve the Old Post Water Rehab

        = Change Order for $120,931.76.     Councilman Johnnie “Red” Smith seconded the motion.

        = Councilman Johnnie “Red” Smith asked what the original contract was for.

        = City Manager Ron Goulart noted the original contract was for $597,553.34.

         There was no further discussion.

        = Mayor Lynn Long called for a vote to approve the Old Post Water Rehab Change Order for

        = $120,931.76.    Roll call vote was as follows:   Councilman/Mayor Pro Tem Louis Hamm voted

        = “yes,” Councilman Eddie Stinnett voted “yes,” Councilman Johnnie “Red&= #8221; Smith voted “yes,R= 21;

        = Councilman Earl Gray voted “yes” and Councilman Charles Sharrock voted “yes.”    Motion <= o:p>

        = carried.

XII.   CITY MANAGER’S REPORT:

          City   Manager,   Ron Goulart noted the City’s finances are a little bet= ter than projected as far as

        = revenue and they have been successful in keeping expenses lower also= so, the City is doing okay

        = financially.     He also noted there are several ongoing projects all of which are on schedule.



XIII. CITY COUNCIL COMMENTS AND BUSINESS:    =

         Councilman Johnnie “Red” Smith – none

CITY COUNCIL MEETING MINUTES

Monday, April 25, 2011

Page 6

         Councilman Charles   Sharrock – noted he was very impressed with the trails and sidewalk

        = Projects and hoped the residents were appreciative of the hard work the City has put forth.

         Councilman Earl   Gray - none

          Councilman Eddie Stinnett – reminded everyone about the= National Day of Prayer, May 5,

        = 2011 at the Ringgld Depot from 1:00 PM – 2:00 PM.

          Councilman/Mayor Pro Tem Louis Hamm – none

        = Ms. Chris McKeever, Sixth Cavalry, came forward to note the trip the group from this area

        = took to West Virginia was very productive and they would be bring= ing reports and etc. back to

        = the Council after some = public meetings. <= /p>

XIV. CITIZENS’ PETITIONS AND REQUEST:
        = It was noted that there are a couple of residents from the nursing home behind the theater on

        = Battlefield Parkway that are utilitzing the multi-purpose trails and they thoroughly enjoy them. <= /span>

XV.   EXECUTIVE SESSION – Litigatio= n, Real Estate and Personnel:

          None

XVI. ADJOURNMENT:

        Mayor Lynn Long called for a motion to adjourn.

          Councilman Johnnie “Red” Smith made the motion to adjourn. Councilman Charles Sharrock <= /b>

         seconded the motion. =

          Mayor Lynn Long called for a vo= te to adjourn.   Vote was unanimous. Motion carried.<= /p>

Respectfully Submitted= ,

______________________= ___        =             &nb= sp;            =             &nb= sp;          ____________________________<= o:p>

Ms. Carol Murray, City Clerk        =             &nb= sp;         =             &nb= sp;           Lynn Long, Mayor =

     <= /p>



&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

   &nbs= p;            &= nbsp;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;

&nbs= p;