CITY OF FORT OGLETHORPE

= &nb= sp; = &nb= sp; CITY OF FORT OGLETHORPE

= = CITY COUNCIL MEETING MINUTES

= &nb= sp; = = Monday, February 8, 2010=

= = &nb= sp; = &nb= sp; 6:30 PM

I. = CALL TO ORDER:

Mayor Ronnie Cobb called the council meeting to order at 6:30 p.m. on Monday, February 8,

2010. The following members were present: Mayor Ronnie Cobb, Councilman/Mayor Pro

Tem Louis Hamm, Councilman Johnnie “Red” Smith, Councilman Charles Sharrock, Councilman

Earl Gray, Councilman Eddie Stinnett, City Manager, Ron Goulart and City Attorney,

Robert Stultz.

II. INVOCATION:

Councilman Eddie Stinnett gave the invocation and Councilman/Mayor Pro Tem Louis <= /b>

         Hamm lead the Pledge of Allegiance.



III.   READING OF THE MINUTES OF PREVIOUS COUNCIL MEETIN= G:

=         Minutes of the Regular Meeting R= 11; January 11, 2010

=          Minutes of the Special Called Meeting – January 21, 2010<= /o:p>

=          Minutes of the Special Called Meeting – January 28, 2010<= /o:p>

=

=          Mayor Ronnie Cobb called for a&= nbsp; motion to discuss/approve the minutes from the following

=          meetings: Regular Meeting held January 11, 2010,   Special Called Meeting he= ld January 21,

=          2010 and Special Called Meeting held January 28, 2010.=

=

=          Councilman Johnnie “Red” Smith made <= span style=3D'mso-spacerun:yes'> the motion   to approve to waive the oral reading of

=          the   minutes of the following meetings and   approve   as   presented:   Regular Meeting held

=          January 11, 2010,   Special Called Meeting   held   January 21, 2010 and Special Called <= /o:p>

=          Meeting held January 28, 2010.   Councilman Eddie Stinnett seconded the motion.

=

=          There was no discussion.

=

=          Mayor Ronnie Cobb called for a vote to approve to w= aive the oral reading of the minutes of

=          the following meetings= and approve as presented:   Regular Meeting <= span style=3D'mso-spacerun:yes'> held January 11, 2010,

=          Special Called Meeting held January 21, 2010 and Special Called Meeting held January 28,

=          2010.    Vote was unanimous. Motion carried to   approve   to   waive the oral reading of   the

=          minutes of the followi= ng meetings and approve as presented:=   Regular Meeting <= span style=3D'mso-spacerun:yes'> held January

=          11, 2010,   Specia= l Called Meeting held January 21, 2010 and Special Called Meeting held

=          January 28, 2010.

=

= IV.   COMMUNICATIONS FROM THE MAYOR:

=          Mayor Ronnie Cobb noted “Project Hilltop” is moving forward at a slow pace and he did get

= &nbs= p;        some encouraging news in an email noting approval from the State Commission on the traffic

=          signal at Scruggs Road however, there are still a few in-house m= atters to be dealt with. <= /p>
=

= V.     HISTORIC PRESERVATION COMMISSION:

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 2

=

=          Ms. Gerry Depken, Historic Preservation Commission came forward to give a “Snippet” on

=          various events that happened many years ago and to explain that<= span style=3D'mso-spacerun:yes'> everyone has “Snippets” in their

=          homes to share with their children and grand children.

=

VI.   ANNEXATION:

         None

VII.= ZONING:

         1.)   Third and= Final Reading (Read and vote was tabled at the 01/11/10 Council Meeting)

        =         Ordinance No. 2009-12<= /p>
        =         Harshad Patel

        =         574 Mack Smith = Road

        =         MAP 11 Parcel 113

        =         Rezoning R1 to PM

         Mayor Ronnie Cobb called for the Thir= d and Final Reading of Ordinance No. 200= 9-12, Request

         from Harshad Patel to have the property known as:   574 Mack Smith Road,   MAP 11   Parcel 113

         rezoned from the current zoning of R1 to a proposed zoning PM.

         City Manager, Ron Goul= art read the Third and Final Reading of Ordinance No. 2009-12,

         Request from Harshad Patel to have&= nbsp; the property known as:   574 Mack Smith Road,= MAP 11

         Parcel 113 rezoned fro= m the current zoning of R1 to a proposed zoning PM. He noted for the

         record this item was tabled last meeting so a comprehensive plan could be submitted.

         Mr. Mike Price, Spokesman/MAP Engineers, came forward to note they have developed some

         changes to provide more information to the council which include zoning issues as it relates to

         landscaping, hours of operation as far as when dumpster pads came be unloaded, direction of

         lighting away from all residential areas,   requirements as   it relates to setbacks away from

         residential areas and made changes as it relates to specific landscaped and requirements for

         different parts of the development.   He also noted they have identified areas where detention

         ponds need to be located, noting th= ey understand the drainage requirements in Fort Oglethorpe         =

        that need to be adhered too and Georgia EPD’s requirements as= it relates to erosion control.   They

         fill as though this development will meet all of these requirements.   He also noted they have

         developed specific requirements as= it   relates to the senior apartment   housing and with the

         assistance of City Attorney Robert Stultz and Attorney Allison Vickerstaff who are looking at

         developing a list of <= span style=3D'mso-spacerun:yes'> zoning conditions to assure that this does remain a senior assisted = living and

         housing complex.    He also noted that the traffic generated would be= equivalent about 110

         residential homes.    He noted seniors at the assisted livi= ng age tend to not drive as much.    He

         presented drawings and= etc. to be left with the council. =

         Councilman Johnnie “Red” Smith ask about the Fair Housing Act.

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 3

         Allison Vickerstaff, Attorney came forward to present an exhibit noting they would be in

         guidance with the Fair Hous= ing Act and this would be a zoning condition.   She read the zoning

         condition which will <= span style=3D'mso-spacerun:yes'> be attached to the plat noting it would:   be intended and operated for

         occupancy for one (1) person which is 55 years old or older, at least 80% of the units would be

        occupied by at least one (1) person 55 years old or= older per unit and the publication of and

         adherence to policies and procedures demonstrate an intent by the manager or owner to provide

         housing to persons 55 years old or older.   She noted all previsions are intended to comply with

         Title 8 or the Civil rights Act and the Fair Housing Act.    She noted this only applies to the

         apartments.

         There was general discussion regarding this zoning ordinance applying to the whole campus and

         not just the apartments, size of the apartments, units, how many peo= ple can live in each unit. and

         as to whether or not the council can pass certain criteria and enfor= ce it and etc.



         Chief Building Official,   Mark Lindsay   recommended   the attorneys work on   the zoning

         conditions along with the city council, put them in writing along with the exhibit, have the

         developer sign it and have it attached to the minutes of the meeting for future reference if ever

         needed.

         City Attorney, Robert Stultz noted the ordinan= ce can be made to apply to the whole campus and

         not just the apartments.     He gave a brief explanation of   what   the   Federal Statue allows.

         There was general discussion on problems in other apartment complex within the city and how the <= /p>
        council did not want an “eye sore” or crime problem area which was intend for persons 55 years

         old or older, how they would not waiver a comprehensive plan like they had done several years

         ago. how great the nee= d for senior living spaces would be due to the aging population in the

         city and etc.



        Allison Vickerst= aff, Attorney noted that they could reuse the exh= ibit they have already prepared

         but change it to refer to the whole development and not just the apartments.

         City Attorney, Robert Stultz noted t= hat this would be better than just referring to the apartments.

         He also asked if the council wanted to see how many person(s) could be issued to each unit and

         each building.

         Mr. Mike Price, Spokesman/M= AP Engineers, noted they hav= e not developed the architectural

         plans for the buildings so determining what that number would be would be dependent upon the

        council’s approval of the development.   He noted t= hey were asked to show that this development

         would be a senior campus and that is what they were presenting.



         Mayor Ronnie Cobb called for a motion to discuss/approve <= /span>Ordinance No. 2009-12, Request
         from Harshad Patel to have the property known as:   574 Mack Smith Road,   MAP 11   Parcel 113

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 4

         rezoned from the current zoning of R1 to a proposed zoning PM with the attachments,<= span style=3D'mso-spacerun:yes'> based on

         the City Attorney’s review, would be part of the minutes.

         Councilman Johnnie “Red” Smith made the motion to discuss/approve Ordinance No. 2009= -12,

         Request from Harsh= ad Patel to have the property known as:   574 Mack Smith Road,   MAP 11

         Parcel 113 rezoned from the current zoning of R1 to a proposed zonin= g PM with the attachments,

         based on the City Attorney’s review, would be part of the minutes.   Councilman/Mayor Pro =

         Tem Louis Hamm seconded the motion.

         There was no further discussion.

         Mayor Ronnie Cobb called for a vote to approve Ordinance No. 2009-12, Request from Harshad

         Patel to have the property known as: 574 Mack Smith Road,= MAP 11 Parcel 113 rezoned from

         the current zoning of = R1 to a proposed zoning PM= with the attachments, based on the City

         Attorney’s review, would be part of the minutes. Vote was 3-2 as follows: <= span style=3D'mso-spacerun:yes'>   Councilman/Mayor

         Pro Tem Louis Hamm    voted   “yes,”   Councilman   Johnnie   “Red” Smith   voted “yes,”

         Councilman Eddie Stinnett voted “yes,” Councilman Earl Gray voted “no” and= Councilman

         Charles Sharrock voted “no.” Motion carried to approve Ordinance No. 2009-12, Request

         from Harshad Patel to have the property known as: 574 Mack Smith Road,= MAP 11 Parcel 113

         rezoned from the current zoning of R1 to   a   proposed   zoning PM   with   the attachments,

        based on the City Attorney’s review, would be part of the minutes.

&nb= sp;

VIII. MISCELLANEOUS ORDINANCES: <= span style=3D'mso-spacerun:yes'>

         None

IX.    RESOLUTIONS:       =

&nbs= p;       None

X.     UNFINISHED BUSINESS:

        POST Fire Department request for fu= nds

         City Manager, Ron Goulart noted he h= ad received a call from&nbs= p; Captain Tester, POST Fire

         Department, asking to be placed on the agenda.

         Captain Robbie Tester, Chairman of   the   Board,   POST Fire   Department came   with

         Battalion Chief Gary McGee, Board Member to speak   on the issue of fire staffing.   He

         noted they had first come to the city in August 2009 talk= ing about the staffing issues that surround

         the volunteers within t= he Fort Oglethorpe Fire Department and the POST Fire Department. =

         He noted he has since = been back before the council several times in regards to some increased

         funding to pay for personnel for POST.   He noted they have also gone out for an RFP to the

         county but still have n= ot received an answer.   He = noted they have received no resolution of any

         kind and there did not seem to be any light at the end of the tunnel and frustration is mounting.

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 5

         Mayor Ronnie Cobb corrected a statement by Captain Tester noting that in 1997 he was one of

         the Councilman that vot= ed for the points for the Fire Department and to make them First

         Responders.   =

         Battalion Chief Gary McGee, Board Member came forward to speak of the staffing issues

         also.

         Mayor Ronnie Cobb read an email from County Manager, Mike Helton to Fort&nb= sp; Oglethorpe

         City Manager, Ron Goulart and Captain Robbie Test, POST Fire Department.

         City Manager, Ron Goulart noted he had a meeting schedule= d with County = Manager, Mike

         Helton to discuss the proposal however, he contacted Mr. Goulart noting they have completed

         their analysis and are = ready to go forward but the County Commission has not authorized or

         approved the County Manager= to submit it to the City of = Fort Oglethorpe. Mr. Goulart did not

         want to have the submittal,   approve it and   then have the   County Commission   decline   it=

         because they did not officially approve it coming to the City.

         Mayor Ronnie Cobb asked= to table this item until the next City Council Meeting in order to wait

         on the County Commission to have a meeting to approve or not approve.

         Councilman Johnnie “Red” Smith asked the representatives from POST F= ire Department if

         they could wait until then.

         It was noted they were not in a position to be tabled that their funds were declining very ra= pidly

         and they needed an answer from the City immediately.

         Councilman Charles Sharrock asked if they were going to get= an answer from the County by

         this Friday.   He also asked how much it cos= t per month to run the Fire Department.<= /b>

         City Manager, Ron Goulart noted he was told the County Commission wants to approve

         whatever RFQ has submitted to the city.  &nbs= p; He noted there was actually two different situations

         going on: one with the= County and one with the City.

         Captain Robbie Tester n= oted it cost approximately $37,000 per month in payroll alone to run the

         Fire Department.   He noted that prior to going on a= part time status it took approximately

         $75,000 a year to run the station and this does not include training, equipment and etc.

         There was general discussion on cost of running the stations, amount of personnel and etc.

         Councilman Earl Gray thanked all the members at the meeting that have or are serving on the

         Fire Department(s) and = let them know he was on their side but noted he could not understand

         how this city got in this mess.   He noted he understood volunt= eers were almost a thing of the past

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 6

         and he was concerned about this City and felt as though he was elected to spend the citizen̵= 7;s

         money the best way he knew how.   He noted he has done a lot o= f researching and was certain that <= /p>
         we needed a Fire Department= but if we spend the kind of money it takes then the City will have

         control and have a Fire Chi= ef that answers to them.    He noted that this was something that should

         have been done 10 years ago.

         Councilman Eddie Stinnett noted that he agreed w= ith Councilman Earl Gray and he had also

         done a lot of research.   He also noted he appreciated everything the Fire Department(s) do.

         Mayor Ronnie Cobb calle= d for a motion to table this request until the County Commission sends

         a response back to the City= for a request for quotes.

         Councilman Eddie Stinnett made the motion to table this request until the County Commiss= ion

         sends a response back to the City for a request for quotes. There was no second.   Motion died

         for a lack of a second motion.

         Captain Robbie Tester noted they explained what they needed the City to do immediately to

         fund their staff.

         There was general discussion as to whether all the numbers could be fixed into the City’s budg= et.

         City Manager, Ron Goulart noted they could work with the Fire Department’s Budget an= d see

         if they could work the funding in.   He also noted that he couldn’t just write a= blank check.

         There was general discussion regarding the court case between the POST Fire Department and

         the County, as the whet= her paid on response volunteers would be considered City employees if

         the City funds the Fire Department, how many are on = the payroll and etc.

         Mayor Ronnie Cobb noted= there was a debate based on fire studies as to whether or not residence

         are better off with a county run Fire Department or as the system they currently have and this

         needed to be answered now, that we didn’t need another two years going on as they= are now or

         more fire studies. He recommended letting the county propose to see if they can cover the City

         and the County without costing tax payers any more money than what they are paying now then

         go with it.   If t= hey can’t provide the services then let’s forget the whole thing.     He noted at the

         current time they are all at a stale mate and he recommended them getting with the City Manager

         to see what could be done and he assured the residence and everyone else this City would not

        under any circumstances be without = fire protection. He noted there we= re fears from city residence

         that they would not have fire protection but he assured everyone the= y City can augment, staff and

         make the City proper work.   He noted he would= like to see exactly what the County= says they are

         going to offer and then sit down&nb= sp; with the City and note what kind of offer they got.   He also

         recommended they go to the County Commissioners = Meeting in= mass like they have been

         coming to the City Council Meetings and demand that they supplement their department more

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 7

         than the County has because this is who they are contracted with. He= noted he hasn’t seen them

         come to the County Commissi= oners Meetings in mass demanding money.

         Councilman Eddie Stinnett noted= how many Fire Department employees the City has and

         noted they all needed to get out of this you said, I said and they s= aid thing. He noted things needed=

         to be put into writing in order for things to happen, you can’= t do it with verbal words.



         Councilman Johnnie “Red” Smith was making a motion, then withdrew him motion.<= /p>

         Mayor Ronnie Cobb noted he was unsure   as to what kind of motion needed to be made.

         There was general discussion as to how much it would take monthly to operate the Post Fire

        Department and where cuts could be made noting the Mack Smith Road Station could<= span style=3D'mso-spacerun:yes'> be shut

         down.   Discussion= also included how many volunteers there are and how many appreciation

         tokens have been handed out, how many personnel it = takes per shift at a station a, how much it

         cost to operate these stations, equipment, ISO Ratings and how they effect insurance rates.

         Mayor Ronnie Cobb called for a motion to table this issue until the County Commiss= ioners

         send or do not send a proposal on the 16^th.

        Councilman Eddie Stinnett made a motion to table= this issue until the County Commiss= ioners

         send or do not send a proposal on the 16^th.    Councilman Earl Gray seconded t= he motion.



         There was no further discussion.

         Mayor Ronnie Cobb called for a vote to table this issue until the County Commissioners =

         send or do not send a proposal on the 16^th.      Vote was 4-1 as follows:   Councilman/Mayor Pro <= o:p>

         Tem Louis Hamm vote “no,”   Councilman   Charles   Sharrock voted “yes,”   Councilman

         Johnnie “Red” Smith voted “yes,” Councilman Eddie Stinnett voted “yes̶= 1; and Councilman

         Earl Gray voted “yes.”     Motion carried to table this issue until the County Commiss= ioners

         send or do not send a proposal = on the 16^th.

          ***********THERE IS AN = AUDIO TAPE/DVD ON FILE AT THE F= ORT OGLETH= ORPE

        =             &nb= sp;       CITY HALL WITH THE COMPLETE DISCUSSION ON IT***********=

XI.&= nbsp;   NEW BUSINESS:

        1.   Appoint member and alternate= to the Georgia Advisory Committee

         City Manager, Ron Goulart noted that he has been ask to appoint = a member and an alternate to

         the Georgia Advisory Committee which meets quarterly.

         Councilman Eddie Stinnett <= /b> volunteered to be a member of the Georgia Advisory Committee

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 8

         Mayor Ronnie Cobb called for a motion to discuss/approve appointing Councilman Eddie

         Stinnett as a member of the Georgia Advisory Committee. <= o:p>

         Councilman Johnnie “Red” Smith made the motion to discuss/approve appointing Councilman

         Eddie Stinnett as a member of the Georgia Advisory Committee.    Councilman Earl Gray

         seconded the motion.

         There was no further discussion.

        Mayor Ronnie Cobb called   for a vote   to approve appointing Councilman Eddie Stinnett

         as a member of the= Georgia Advisory Committee.   Vote was unanimous.     Motion carried

         to   approve appointing Councilman Eddie Stinnett as a member of the Georgia Advisory

         Committee.

         2.   Recreation Commission request to purchase field rake

         Director/Public Works,= Jeff Long came forward to note that last week at= the Recreation

         Commission Meeting they voted to replace the field rake but needed the council’s approval

         because they would need a purchase order.   He is recommending the purchase of the John

         Deere 1200A Field Rake from Greenville   Turf & Tractor for $10,519.       He noted   the

         Recreation Commission = could pay $5,519 out of their budget and he is asking the city to pay

         $5,000 out of the City’s Recreation Budget.    He noted the old piece of equipment will be

         placed on GovDeals.Com for resale.

         City Manager, Ron Goulart noted he has checked the budget and the city could pay t= he&nbs= p; $5,000
         out   of   the   Recreation   Budget   if   the   Recreation   Commission   could pay the   $5,519.

         Mayor Ronnie Cobb called for a motion to discuss/approve the purchase of the John Deere

         1200A   Field   Rake   from   Greenville   Turf &a= mp;&nbs= p; Tractor for $10,519 with   the   Recreation
         Commission paying $5,519 and the city paying $5,000 out of the Recreation Budget.

        Councilman/Mayor Pro Tem Louis Hamm made the motion to discuss/approve the purchase

         of the John Deere 1200A Field Rake from Greenville Turf &a= mp;&nbs= p; Tractor for $10,519 with   the

         Recreation Commission<= /b> paying $5,519 and the city paying $5,000 out of= the Recreation

         Budget.   Councilman Johnnie “Red” Smith sec= onded the motion.

         There was general discussion regarding quotes and why this item could not = be purchased out of

         SPLOST money.

         Mayor Ronnie Cobb called for a vote to approve the   purchase of the John Deere 1200A

         Field Rake from Greenville Turf &a= mp;&nbs= p; Tractor for $10,519 with the Recreation Commission

&nbs= p;       paying&nbs= p; $5,519 and the city = paying $5,000 out of the Recreation Budget. Vote was unanimous.

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 9

         Motion carried to approve the purchase of the John Deere 1200A Field Rake from Greenville

         Turf <= span style=3D'mso-spacerun:yes'> & Tractor for $10,519 with   the Recreation Commission paying $5,519 and the city

         paying $5,000 out of the= Recreation Budget.

&nbs= p;

         3.   Work Authoriz= ation No. 50

               Black Branch Greenway Trail Phase II/Pedestrian Bridge Construction

         Director/Public Works,= Jeff Long noted Work Authorization No. 50 is= for the next phase

         of the multi   purpose trail   extension   through Gilbert Stephenson Park which includes the

         design and   bidding   of the   three concrete   pedestrian bridges for   the   amount   of $9,000.

         Mayor Ronnie Cobb called for a motion to discuss/approve Work Authorization No. 50 for the

         amount of $9,000.

         Councilman Johnnie “Red” Smith m= ade the motion to discuss/approve Work Authorization =

         No. 50 for the amo= unt of $9,000.   Councilman/Mayor Pro Tem Louis Hamm seconded the

         motion.

         There was no discussion.

         Mayor Ronnie Cobb called for a vote to approve Work Authorization No. 50 for the amount of

         $9,000.    V= ote was unanimous.    Mo= tion carried to approve Work Authorization No. 50 for the=

         amount of $9,000.

         4.   Approve accid= ent and sickness insurance for firefighters

         Fire Chief, Bruce Ballew noted this request is for the amount they have allotted yearly to= pay

        for an accident and sickness insura= nce for the firefighters for the amount of $7,642.   He noted the

         workman’s compensation will be paid by the POST.

         Mayor Ronnie Cobb called for a motion to discuss/approve ac= cident and sickness insurance for

         firefighters in the amount of $7,642.

         Councilman Eddie Stinn= ett made the motion to discuss/approve accident and sickness insurance

         for firefighters in the amount of $7,642.    Councilman/Mayor Pro Tem Louis Hamm seconded

         the motion.

         Councilman Earl Gray asked if this was reimbursement to the POST and = was the money in their

         budget.



         Fire Chief, Bruce Ballew noted it was reimbursement to the POST and the money was in their

         budget.

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 10

         Councilman Johnnie “Red” Smith asked   about   disability, was   there a separate insurance

         policy for that, do the regular employees have this insurance and is this double payment.

         Mayor Ronnie Cobb noted regular employees have long term disability   and   some of   the

         police officers carry supplemental policies through companies i.e. Aflac and etc. and this is not

         double payment on disability.

         Councilman Eddie Stinnett asked if this is something the regu= lar employees might benefit from

         and he noted he did not believe in offering something to the employe= es of one department and not

         the other departments.

         There was a request for the City Attorney, Robert Stultz to expand on this subject.

        City Attorney, Robert Stultz noted the city in the past has paid for this insurance for non

         city employees including POST however, this request   includes paying   this benefit for city

         employees which is an extra benefit above what other city employees rec= eive.    He noted he felt

         as though the other employees would have problems with one department receiving a benefit

        that is not offered to other employees.

         Councilman Earl Gray noted that it wasn’t fair to offer= some benefits to certain employees and

         not all employees and he asked Fire Chief, Bruce Ballew to= bring an amount back without the

         city employees included in the figure.

         Fire Chief, Bruce Ballew noted he would bring an amount = back to the council without the city

         employees included and asked Councilman Gray if he wanted them to drop the coverage this

         extra coverage for the city employees.

         Councilman Earl Gray no= ted “yes.”

         Fire Chief, Bruce Ballew noted he would do that immediately.

         Mayor Ronnie Cobb called for a motion to approve the accident and sickness insurance for

         firefighters for $7,642.

         There was no response however, there was general discussion as to exactly what kind of= policy

         this was, what it would pay, and whether or not it was fair to o= ther employees.

         Mayor Ronnie Cobb asked for previous motions to be withdrawn because there was too much

         confusion among the council and etc.

         Councilman Eddie Stinnett withdrew his previous motion until the correct amount without the

         city employees for the Fire Department could be figured and presented before the council.

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 11

=

=          Councilman/Mayor Pro Tem Loui= s Hamm did not withdrawal his first motion.

         Mayor Ronnie Cobb called for a&= nbsp; motion to table this item until the correct amount without

         the city employees for the Fire Department could be figured and presented before the council.<= /p>

         Councilman Charles Sharrock= made the motion to table this= item until the amount without the

         City employees for the= Fire Department could be figured and presented before the council.

         Councilman Eddie Stinnett seconded the motion.

         There was no further discussion.

         Mayor Ronnie Cobb called for a vote   to table this item until the correct amount without

         the city employees for the = Fire Department could be figur= ed and presented before the council.

         Roll call vote was as follows:    Councilman Johnnie “Red” Smith voted “yes,” Councilman

        Eddie Stinnett   voted   “yes,”    Councilman Earl Gray   voted “yes,” Councilman Charles

         Sharrock voted “yes” and Councilman/Mayor Pro = Tem Louis Hamm voted “no.”     Motion

         carried to approve to table this item until the correct amount without the city employees for

        the Fire Department could be figured and presented before the council.  &= nbsp;

         5.   Approve three invoices for POST for coverage of career firefighter ($2,996.96)=

         Councilman/Mayor Pro <= span style=3D'mso-spacerun:yes'> Tem Louis Hamm noted that he had put this= item and the following 2

         items on the agenda and he would like to table all of them until they could go before an Executive

         Session.



         Mayor Ronnie Cobb called for a motion to table items: #5 – Approve thr= ee invoices for POST

         for coverage of career firefighter ($2,996.96), #6 &#= 8211; Fill position for career firefighter – vacant since

         August 13, 2009 and #7 – Amend budget to fund POST Fire and Rescue.

         Councilman/Mayor Pro Tem Louis Hamm made the motion to table items: #5 – Approve three

         invoices for POST for coverage of career firefighter ($2,996.96), = #6 – Fill position for career

         firefighter – vacant since August 13, 2009 and #7 – Amend budget to fund POST Fire and

         Rescue.    Councilman Johnnie “Red” Smith seconded the motion.

         There was general discussion as to whether or not some or all of these items needed to be

         discussed in an Executive Session.

         Mayor Ronnie Cobb called for a vote to table items: #5 – Approve three invoices = for&nbs= p; POST

         for coverage of career firefighter ($2,996.96), #6 &#= 8211; Fill position for career firefighter – vacant since

         August 13, 2009 and #7 – Amend budget to fund POST Fire and Rescue.   Roll call vote was as

         follows:   Councilman/Mayor Pro Tem Louis Hamm   voted   “yes,”   Councilman   Charles

         Sharrock voted “yes,” Councilman Johnnie “Red” Smith voted “yes,”&nbs= p; Councilman Eddie

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 12

         Stinnett voted “no” and Councilman Earl Gray v= oted “no.” Motion carried to table items: #5 –

         Approve three invoices for POST for coverage of   career firefighter ($2,996.96),   #6 – Fill

         position for career firefighter – vacant <= span style=3D'mso-spacerun:yes'> since August 13, 2009 and # 7 – Amend budget to fund

         POST Fire and Rescue.

         6.   Fill position= for career firefighter – vacant since August 13, 2009

         Tabled

         7.   Amend budget = to fund POST Fire and Rescue

         Tabled

        =

XII.= CITY MANAGER’S REPORT:

         City Manager, Ron Goulart noted the   many services the city gives to the residents and

         commercial districts.   He gave examples of how much debris is collected out of the storm drains,

        how many pounds of leaves the leaf = vacuum picked up, how much trash and scrap has been picked

         up from residents during a certain period of time and etc.   He also noted he has started installing

         security cameras within the City Hall Complex which will record activity taking place for 24/7.

                 =

XIII.CITY COUNCIL COMMENTS AND BUSINESS:<= /o:p>

         Councilman/Mayor = Pro Tem Louis Hamm – none

         Councilman Johnnie Smith – none

         Councilman Charles Sharrock – none

         Councilman Earl Gray – none



         Councilman Eddie Stinnett - none

                 =

XIV.CITIZEN’S= PETITIONS AND REQUESTS:

         1.   Ms. Pattie Re= dden, 31 Polk Circle, Sewer Line

         Withdrew her request to appear, issues have been addressed.

         2. Dollie Degregario – Dogs

         3. Jerry Brock –= Dogs



         Mr. Jerry Brock, resident submitted a petition from his neighbor= s in case another situation with

         his dogs came up.

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 13

=

XV. EXECUTIVE SESSION:

        Mayor Ronnie Cobb called   for a motion   to   enter   Executive Session for the purpose of

         personnel.

         Councilman/Mayor Pro Tem Louis Hamm made th= e motion to enter Executive Session for

         the purpose of personnel. &nbs= p; Councilman Johnnie “Red” Smith seconded the motion.

         There was no discussion.

         Mayor   Ronnie   Cobb   called   for a&= nbsp; vote to   enter   Executive Session   for the purpose of

         personnel.    Vote was 3-2 as follows:  &nb= sp; Councilman/Mayor Pro Tem Lo= uis Hamm voted “yes,”

         Councilman Charles Sharrock= voted “yes,” Councilman Johnnie “Red” Smith voted “yes,”

         Councilman Eddie Stinnett voted “no” and Councilman Earl Gray voted “no.”   Motion

         carried to enter Executive Session for the purpose of person= nel.

         Mayor Ronnie Cobb   called for a motion to exit   Executive   Session   for   the   purpose of

         personnel.

         Councilman/Mayor Pro Tem Lo= uis Hamm made the motion to exit Executive Session for the

         purpose of personnel.   <= /span> Councilman Eddie Stinnett seconded the motion.

         There was no discussion.

         Mayor   Ronnie   Cobb   called   for   a vote to   exit   Executive   Session   for = the purpose of

         perso= nnel.    Vote was unanimous.    Motion carried to exit Executive Session for the purpose of

         personnel.

         5.   Approve three invoices for POST for coverage of career firefighter ($2,996.96)=

         Mayor Ronnie Cobb called for a motion to approve thr= ee invoices for POST for coverage of

         career firefighter in the amount of $2,996.96.

         Councilman/Mayor Pro Tem Louis Hamm made the motion to approve three invoices for

         POST for coverage of ca= reer firefighter in the amount of $2,996.96 with the stipulation that in the
         future the Fire Chief would need to meet with the City Manager for approval to use POST

         employees to fill in for Ci= ty Career Personnel.       Councilman Johnnie “Red” = Smith seconded

         the motion.

         There was general discussion about proper procedures and authorization for this type o= f situation.

         City Manager, Ron Goulart noted he has to account for things like this and there was several

         mistakes in the way this situation was handled.

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 14

         Mayor Ronnie Cobb called for a vote to approve three invoices for POST for coverage of

         career firefighter in the amount of with the stipulation that in the future the Fire Chief would need

         to meet   with   the   City Manager for   approval to use   POST employees to fill in for City

         Career Personnel. = Vote was 4-1 as follows:   Councilman/Mayor Pro Tem Louis Hamm voted

         “yes,” Councilman Charles Sharrock   voted “yes,   Councilman Earl Gray   voted   “yes,”

         Councilman Johnnie “Red” Smith voted “yes” and Councilman Eddie Stinnett voted “no.”

         Motion carried to= approve three invoices for POST for coverage of career firefighter in<= span style=3D'mso-spacerun:yes'> the

         amount of with the stipulation that in the future the Fire Chief would need to meet with the

         City Manager for approval to use POST employees to fill in for City Career Personnel.        =

         6.   Fill position= for career firefighter – vacant since August 13, 2009

         Mayor Ronnie Cobb called for a motion to strike this item from t= he agenda.

         Councilman/Mayor Pro T= em Louis Hamm made the motion to strike this item from the agenda.

         Councilman Johnnie “Red” Smith seconded the motion.

         There was no discussion.

         Mayor Ronnie Cobb called for a vote to strike this item from the agenda= .   Vote was unanimous.=

         Motion carried to strike this item from the agenda.

         7.   Amend budget = to fund POST Fire and Rescue

         Mayor Ronnie Cobb called for a motion to strike this item from t= he agenda.

         Councilman/Mayor Pro T= em Louis Hamm made the motion to strike this item from the agenda.

         Councilman Eddie Stinnett seconded the motion.

         There was no discussion.

         Mayor Ronnie Cobb called for a vote to strike this item from the agenda= .   Vote was unanimous.=

         Motion carried to strike this item from the agenda.

XVI. ADJOURNMENT:

&nbs= p;        Mayor Ronnie Cobb called for a motion to adjourn.

         Councilman Johnnie = 220;Red” Smith made the motion to adjourn.    Second was unanimous.



         Mayor= Ronnie Cobb called for a vote to adjourn.   Vote was unanimous.   Motion carried to

= CITY COUNCIL MEETING MINUTES

= Monday, February 8, 2010

= Page 15

       adjourn.

Respectfu= lly Submitted,

&nbs= p;

&nbs= p;

_________= ________________        =             &nb= sp;            =             &nb= sp;          ____________________________

Ms. Carol Murray, City Clerk        =             &nb= sp;            =               =         Ronnie Cobb, Mayor

     <= /p>



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